The meeting point for the world of radio, audio & podcast
ICM – International Congress Center Messe Munich, 17 March to 19 March 2024
Speaker Information and Production Requirements
Thank you for your participation in Radiodays Europe 2024 in Munich!
Here is some practical information about the venue, general information and technical requirements for you as a speaker. Please read carefully.
You will receive a more detailed session description, called the Session Brief, with final show times, session rooms and room host information in a separate document approximately 2 weeks before the conference.
About Radiodays Europe
Radiodays Europe (RDE) is Europe´s largest radio conference and a meeting point for public and private radios and a destination for radio professionals worldwide. Radiodays is held in a different European city each year and the 2023 edition was held in Prague with 1300+ delegates from 60 countries. RDE is organized by a non-profit association, backed by broadcasters in Scandinavia, but supported by EBU, AER, EGTA and other broadcasting organizations in 20+ countries.
The audience comes from a range of disciplines within the radio industry that include CEOs, station managers, program directors, music directors, sales and marketing executives, creative teams, digital managers, radio journalists and on-air DJ´s. The audience is equally distributed between public and private broadcasters.
RDE starts on Sunday 17th of March 2024 with general registration open from 10.00, Radiodays Europe Inclusive, the Sunday Summits: Podcast, AI and Youth. The exhibition is also open from from 10.00-17.00 on Sunday.
The sessions on Sunday are followed by a drinks-reception in the centre of Munich at the Augustiner Stammhaus Munich from 19.00 to 2100. There are also Summits on Inclusion, Podcast, Youth, Sales and AI and other activities running on Sunday all through the afternoon.
The main RDE conference programme runs from Monday 18h to Tuesday 19th of March 2024. Registration is open at 8.00 on Monday with the opening session starting at 9.00 on Monday, the conference breaks out into five tracks which will run simultaneously during the two conference days.
This year’s theme is Shaping the changing audio landscape
Nearest underground station: Messestadt West (line U2 )
Flughafen München Franz Josef Strauß (Munich International Airport)
From the airport to the location:
Taxi service is approximately 85 – 100 EUR to/from the airport.*
The journey from the airport to / from the venue is 45 minutes.
*We strongly suggest using public transport from the airport to the hotel, which costs 16 euros. The train station is extremely convenient for both the hotel and the conference centre. More information on getting to the venue from the airport can be found here: https://www.mvv-muenchen.de/en/mobility/visitors-to-munich-trade-fairs/index.html
Directly below the central area of the Munich Airport, you will find the suburban train (S-Bahn) station for the lines S1 and S8. Trains depart every 10 minutes for the city center and run from 04:00 in the morning to 01:00 at night. Depending on the route you choose, the ride takes between 45 and 60 minutes to Munich Central Station.
The ICM is directly connected to the underground station Messestadt West of the U2 line. The ride from Central Station takes less than 20 minutes, no need to change lines. The U2 subway line direction Messestadt Ost runs from 04:00 in the morning to 01:00 at night, Monday to Friday between 06:00 and 20:00 every 5 minutes.
Public Transport Ticket
- Tickets can be purchased from ticket machines or information offices.
- Tickets can be used for buses, trams and the metro.
The Airport-City-Day-Ticket is a day ticket which includes the journey to/from the airport and the city area of Munich (validity zone M – 5). The Airport-City-Day-Ticket is available as a single ticket or as a group ticket for up to 5 people.
Validity (time): From the moment purchase until 6am the following day
Fares: 16,00 € (Single ticket) or 28,00 € (Group ticket)
Public Transport General Information
- The venue is located next to Messestadt West metro station (line U2).
- Maps of the Network can be found on this link – https://www.mvv-muenchen.de/en/maps-stations/maps/index.html
*RADIODAYS EUROPE DOES NOT UNDER ANY CIRCUMSTANCES PAY FOR TAXIS OR TRANSPORT COSTS OF ANY KIND TO AND FROM THE VENUE PLEASE NOTE THIS WHEN MAKING TRAVEL PLANS. THANK YOU
Arrival for your session
Please arrive at the venue at least one hour prior to your session time/rehearsal call time (if applicable) and make yourself known as a speaker to the registration desk staff. They will point you the way to the Speaker Room (see below), and to RDE’s technical director Alexander Högberg or your session producer from RDE. The name of your session producer will be in your session brief. You have free entry to the conference and are welcome to enjoy the other sessions.
Please go to the registration desk where you badge will be available for collection.
You will be given a badge holder and lanyard at registration when you show your badge.
Registration is at the venue ICM – International Congress Center Messe Munich
Sunday 17th (From 10.00 to 17.00)
Monday 18th March (From 08.00 to 18.00)
Tuesday 19th March (8.00 to 16.00)
Your badge must be worn at all times during the conference and at the social events. Registration is mandatory. Bring a valid id-card/passport.
Your speaker badge gives you access to all conference activities and social events, this includes the paid for summits and RDE Inclusive on Sunday the 17th of March – please ensure that you tell the door hosts you are a speaker.
Please note that this does not give you access to the Methodkit podcast event on Sunday 17th which must be paid for in advance, see website for details.
Please note that it also does not give you any type of queue jump for the Audio Room, this is a free experience with limited slots at this years Radiodays Europe but it must be booked online, see website for details.
Corona safety measures
There are no longer any health regulations due to Covid in Germany. We advise all delegates to use common sense in all matters. You may be required to wear mask on your flight into Germany depending on your country of origins covid regulations.
Technical requests and presentation
Before the event
ALL PRESENTATIONS MUST BE SENT TO THE TECHNICAL TEAM BEFORE THE EVENT
Due to the technical set up at the venue all PPTs, Videos & Slides shown on the screens during the event MUST be sent to the technical team before FRIDAY 1ST OF MARCH 2024 without exception. Please remember to put the speaker information/ name in the mail, if someone else is sending the presentation.
Please send your PPT, Video & slides to: email@example.com
Once the PPT, Video etc is received you will get a confirmation email or a member of the team will contact you if there is a problem. We cannot accept any material on the day, please only send the final version as revisions are also not possible.
Please note that the screen format is 16:9 in all session rooms (wide screen).
We use PCs and advise you to use Power Point (PPT) if possible.
Please embed any videos or audio in your presentation and make sure they are in formats mp4/mp3.
If you wish to use Keynote please get approval from your session producer who will let our technical team know – they will get in touch with you separately.
If you have any technical questions these can be answered by sending a mail to: firstname.lastname@example.org
On the day
There will be a Speaker Room where technical staff will be help you with questions regarding your presentation but will not be able to change the presentation.
It also advisable that you bring your presentation on a USB-stick – as a backup. If using any particular fonts for your presentation, please bring these separately as well. We will only make changes to presentations with technical faults where possible and will not be able to make changes or update your presentation – due to the strict guidelines given to us by the technical team.
All presentations are uploaded in advance and you will find your presentation in your session room ready for you to start. There is technical staff in each room that can assist you. Be aware that the comfort monitor in front of you does not support notes. Therefore, bring your notes separately.
The session rooms
The session rooms will be equipped with a 16:9 widescreen projector, remote mouse clicker, 4 mbit/s internet connection, a monitor on stage, sound system and microphones.
Your presentation will already be prepared and uploaded from the Speaker Room and you will access it on the screen of the lectern.
There is technical staff in all rooms and a host/moderator for each room.
Please make yourself known to the staff in the session room, as the previous session ends.
Introduction and Q&A
We start and end on time.
You will be introduced by our moderator/room host and there will usually be approximately 5 minutes at the end of your session for Q&As.
- Please get straight to the point in your presentation
- Avoid lengthy presentations about your background and your company
- No sales pitches please
- Ensure you have the correct number of slides for the presentation – Less is More!
- Slides should be clear and easy to follow with minimal text
- Make sure your last slide has 3-5 takeaways from the most important learnings from your presentation.
Recording and Streaming
RDE will this year be recorded but not streamed live on a digital streaming platform. A package of some of the sessions will be made available on demand after the conference. Shorter clips might also be posted on our website. Please let us know if you do not wish your session to be recorded.
Press and PR
We would be grateful if you can help spreading the word about Radiodays Europe through your own channels.
If you have any news items in your presentation or you are preparing a press release, please let our General Manager Rosie Smith know:
You may also be contacted for pre-event interviews by journalists.
During the event we will ask some of you to go direct to a press area, where interviews will be made by our own video and audio teams, as well as by other media.
The hashtag is #RDE24
Travel and accommodation
If you are entitled to a hotel stay as part of your agreement with RDE, you will be staying at Motel One Messe Munich, right next to the venue at Willy-Brandt-Platz 8, 81829 Munich, Germany.
Information and booking will be organized by Camilla Kampevold email@example.com
If you want to book extra nights, we recommend that you use the same hotel or other hotels on our hotel list, which all offer special rates for RDE delegates and speakers. Contact information on our website or upon request.
You are welcome to participate in the welcome drinks that are being organised on the Sunday and Monday nights.
Sunday Welcome Drinks 17th March at 18.00-21.00.
Welcome drinks reception at 18.00
The event is sponsored by XPLR: MEDIA in Bavaria and will take place: at Augustiner Stammhaus, Neuhauser Str. 27, 80331 Munich from 18.00 to 21.00.
More information will follow.
Monday 18th of March from 19.30-00.00
Radio Night will be Monday evening and will take place at: Forum der Zukunft & Blitz Club at the Deutsches Museum, Museumsinsel 1, 80538 Munich.
Please bring your delegate pass and picture ID to access the venue.
The event is sponsored by XPLR: MEDIA in Bavaria.
More information will be released in our newsletter and on the website.
Dress code: Smart casual.
Promoting you & your business
Your profile online – once you are loaded into our event app Swapcard you will have access to your speaker picture and profile. If at any time you wish to change these you can do so however, please do not remove your photo and do not change your designation from ‘Speaker’ only, if you do so you remove yourself from the programme.
If you would like further information on your company booking an exhibition stand, sponsoring a Summit or getting your brand out there to our delegates please contact firstname.lastname@example.org
CEO, email@example.com (+45) 28545144
General Manager – Communications & Commercial – firstname.lastname@example.org
Technical Manager, email@example.com
Speaker PPTs email: firstname.lastname@example.org
Administration and Speaker travel arrangements, email@example.com
Programme Group Coordinator / Youth Fund firstname.lastname@example.org
Press and Communication Coordinator email@example.com
Partnerships coordinator & Finance manager, firstname.lastname@example.org